Purpose and Impact:  

The Administration Support Officer (ASO) provides administrative and customer service support to all departments within the Vesta Program, ensuring efficient and timely administrative support is provided to the program management office and the work area team leads. 

The role is directly responsible for providing support to the program in the areas of calendar management, customer service, data entry and administrative support services. 

Work Schedule:  

Monday - Thursday 7:30 - 4:00 

Friday 7:30 - 2:00 

Essential Responsibilities:  

• Oversee day-to-day administrative tasks such as answering the phone, drafting emails and correspondence, taking meeting minutes, creating reports and processing various financial payments to include utilities and rates. 

•  Provide professional customer service, promoting a positive approach when assisting both internal and external stakeholders. Act as the first point of contact for the program, always providing exceptional customer service. 

• Providing efficient and confidential administrative support to all departments within the Vesta program as directed by the Property & Leasing/Administration Manager and Management. 

• Responsible for the management of applicable administrative processes and databases, including key distribution to staff, subcontractors and tenants. 

• Provide SAP support to all departments within the Program (create/close work orders, purchase requests, functional locations/classifications, tenant tracking, equipment records, reporting functions, etc.) 

• Maintain relevant distribution lists and complete weekly tracking spreadsheets as directed by the Program Administrator. Assist with the program document library, including the review of policies and procedures. 

• Manage the program calendars across multiple systems, scheduling meetings, appointments and inspections. Oversee room bookings and provide support to department team leads as required. 

Work Environment, Physical Demands, and Mental Demands: 

Will involve working in an office environment. 

Minimum Requirements (Knowledge, Skills, and Abilities): 

• 2 years administration support experience (Field: Business Administration, Finance, Executive Support) 

• Excellent Microsoft Suite and typing skills 

• Current unrestricted C class drivers license 

Security Clearance Required:  

NV1 Security Clearance or ability to obtain one 

This position is not designated as a safety sensitive position. 

As part of our commitment to maintaining a safe and compliant work environment, Amentum is a drug-free workplace and requires all personnel to comply with company drug and alcohol policies as a condition of employment.  Employment is contingent upon successful completion of the drug screening process.  Please note that this may include pre-hire screening for marijuana, as well as other federally controlled substances due to Amentum’s role as a federal contractor and trusted partner to the US Government.   

Other Responsibilities: 

Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams. 

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities. 

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job. 

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.