Document and Records Specialist

Amentum delivers world-class solutions through the expertise, dedication, and collaboration of our people. We partner with our customers to solve complex challenges and are committed to fostering a workplace where employees can grow, succeed, and make a difference. We are currently seeking a Document and Records Specialist to support our PROJECT.

Position Summary

The Document and Records Specialist is responsible for the creation, organization, management, and protection of both physical and electronic records and documents. This role ensures that all records are accurate, secure, accessible, and compliant with legal and organizational standards. The position includes primary and secondary, and occasional remote/telework work responsibilities, requiring experience across physical and digital environments.

Key Responsibilities

Records Management

• Organize, classify, and maintain records in a systematic and secure manner.
• Manage the lifecycle of records from creation to disposal.
• Digitize physical records and ensure proper indexing and storage.
• Conduct regular audits to ensure accuracy and compliance.
• Maintain and retrieve physical records stored on-site for digitization.
• Maintain confidentiality and integrity of records and information.

Document Control

• Process and distribute communications and information flow such as submittals, Requests for Information (RFIs), and document turnover
• Create, revise, and format documents including contracts, reports, and manuals.
• Track and manage document version control.
• Verify that controlled documents include key information such as dates, titles, and applicable signatures before processing.
• Ensure documents are clear, concise, and meet regulatory standards.

Compliance and Security

• Ensure adherence to local, state, and federal regulations regarding records retention and privacy.
• Implement security measures to protect sensitive information.
• Respond to internal and external records requests.
• Maintain confidentiality and integrity of both physical and electronic records.

Systems and Technology

• Maintain and operate electronic records management systems (ERMS).
• Collaborate with IT to troubleshoot and improve document systems.
• Train staff on records and document management procedures.

Reporting and Support

• Provide information and prepare reports on records management metrics and compliance.
• Document and track the disposition of records (e.g., archiving, destruction).
• Provide support for audits and legal inquiries.

Remote Work Responsibilities

• Access and manage electronic records securely from remote locations.
• Communicate effectively with team members and stakeholders via virtual platforms.
• Ensure remote work complies with organizational data security policies.
• Maintain productivity and responsiveness while working off-site.

On-Site Responsibilities

• Handle physical records and documents stored at the facility.
• Support in-person audits, inspections, and records retrieval.
• Coordinate with other departments for on-site document needs.
• Ensure physical records are properly stored, labeled, and protected.

Qualifications

Education & Experience

• BA or BS desirable; High School diploma or equivalent is required as a minimum.
• 2+ years of experience in records or document management.
• Experience with Document Control and Electronic Records Management Systems (ERMS).

Skills

• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Excellent written and verbal communication.
• Ability to handle confidential information discreetly.
• Knowledge of records retention laws and best practices.

Certifications (Preferred)

• Certified Records Manager (CRM)
• Information Governance Professional (IGP)

Compensation Details:

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview:

Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health, dental, and vision insurance

• Paid time off and holidays

• Retirement benefits (including 401(k) matching)

• Educational reimbursement

• Parental leave

• Employee stock purchase plan

• Tax-saving options

• Disability and life insurance

• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Original Posting:

Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed,  marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.