Working as a key member of the Vesta program and reporting directly to their supervisor, this role is critical in supporting business operations through a broad range of administrative and executive functions. 

The position will primarily focus on the administrative responsibilities of the Vesta program, including project delivery support, report compilation and analysis, database management, and the development, implementation, and execution of various tasks that directly contribute to the program’s success. Additionally, the role will be responsible for document retention and review processes to ensure compliance with internal and external requirements, as well as maintaining and updating various website and online platforms.

This role will also perform high-level executive assistant duties that include preparing correspondence and reports along with providing day-to-day support to leadership in support of the Vesta program. 

Work Schedule:  

Monday - Friday 7:30 - 4:00 

Responsibilities (however not limited to):  

• Prepare and create accurate and consistent reports, documents and meeting materials as directed by the Property & Leasing and Administration Supervisor or Program Management. 

• Responsible for developing, maintaining, and overseeing corporate policies, procedures, and work instructions to ensure they are accurate, up to date, properly reviewed, and consistently managed within our system of record 

• Serve as the focal point in the maintenance and administration of internal/external databases and internet facing webpages. 

• Be able to undertake and understand all tasks undertaken by the Administration Support Officers 

• Support the Administration Support Officers in their daily operational duties, as well as providing support to various committees, working groups and project control groups as required 

• Working under the guidance of the Property & Leasing and Administration Supervisor, execute tasks and objectives independently with minimal supervision. 

• Undertake various administrative tasks as requested by the Program and Operations Manager 

• Maintains record management systems and verifies that records are true and current by reviewing and interpreting documents, deciding on the most logical and accessible place to file and classify each record. 

• Work across multiple SAP transactions to support metrics and business requirements for the program 

• Proactively identify opportunities for efficiency and collaborating seamlessly with team members to streamline process and procedures to achieve objectives 

• Provides a range of efficient, proactive, and reliable project and program support services including project delivery support, customer engagement and administrative services 

• Ensure compliance with all environmental, health and safety requirements. 

• Any other reasonable duties as requested 

Work Environment, Physical Demands, and Mental Demands: 

Largely a sedentary role. 

Security Clearance Required:  

It is a condition of employment that employees obtain and retain the appropriate level of security clearance and medical clearance applicable to each role.  The employee will require a Negative Vetting (NV1) Department of Defence Security Clearance (Australian) 

About You: 

• 2+ years experience in an Administration role. ​

• Certificate IV, Level Qualification or higher in a related field. 

• Knowledge of computer software and applications 

• Work with minimal supervision and experience working as part of a dedicated team with a problem-solving approach

• Writing and developing polices & procedures 

• Strong communication and interpersonal abilities 

• Experienced administrative abilities 

Desirable: 

• Functional level SAP experience 

• Records management experience 

• Capability to develop innovative solutions 

STATEMENT OF WORK REQUIREMENTS  

All personnel shall be: 

• At least 18 years of age. 

• Able to fluently read, write and speak English 

This position is designated as a safety sensitive position. 

As part of our commitment to maintaining a safe and compliant work environment, Amentum is a drug-free workplace and requires all personnel to comply with company drug and alcohol policies as a condition of employment.  Employment is contingent upon successful completion of the drug screening process.  Please note that this may include pre-hire screening for marijuana, as well as other federally controlled substances due to Amentum’s role as a federal contractor and trusted partner to the US Government.   

Other Responsibilities: 

Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.