This position prepares documents such as brochures, books, periodicals, catalogs, and pamphlets for copying or photocopying. The Document Preparation Clerk cuts documents into individual standardized pages, using a paper cutter or razor knife. Document pages are reproduced as necessary to improve clarity or to adjust the standardized page size according to the limitations of the designated copy machine. The Document Preparation Clerk stamps standard symbols on pages or inserts instruction cards to notify Duplicating Machine Operator of special handling, prepares cover sheets and document folders for material, and index cards for files, and files folder according to index code and copies priority schedule.

Examples of duties supporting the task:

• Identifying and resolving potential issues within the Document Preparation process

• Reviewing records to determine best preparation practices

• Ensuring that each box is properly labeled

• Verifying that all boxes in multiple-box sets are present prior to processing

• Verifying Federal Firearms License information to the appropriate batch cover sheet and internal documentation

• Removing all non-essential material from required records

• Ensuring the removal of staples and paper clips and the repair of torn pages

• Maintaining numeric file with a high degree of accuracy

• Ordering the contents of each box according to the Document Preparation procedures

• Maintaining statistics on total boxes processed on a daily, weekly, monthly, and quarterly basis

• Securing, organizing, and sorting all boxes of individual dealer records

• Ensuring all electronic media received in the OBRR is requested, tracked, and updated with the dealer record set during the Document Preparation process

• Updating the Warehouse Tracking System with necessary FFL and disposition information, which may include creating box labels

• Performing quality assurance checks of team workloads

• Accurately documenting communication details in a logical, organized manner

• Performing record management duties as indicated in the Document Preparation procedures

Required Qualifications:

• Ability to work with minimal supervision and follow policies and procedures

• Experience in performing work requiring attention to detail and accuracy

• Good Sense of time management and the ability to work under time constraints

• Willingness to work as a team player

• Strong sense of Customer Service

• Understanding of the importance of consistently delivering high-quality work

• Computer skills, including accurate use of keyboard, familiarity with web browsers and basic Microsoft Office applications

• Experience in identifying and submitting potential problems to appropriate levels of management

• Ability to frequently lift up to 40 pounds

• Ability to perform frequent repetitive motions using fingers, hands, wrists and arms

• Education & Specialized Experience

• High school diploma or general education degree (GED)

• Must be able to obtain and maintain MRPT facility credentials/authorization. Note: US Citizenship is required for MRPT facility credentials/authorization at this work location.

*Employees will earn H&W dollars per eligible hour (including vacation and holiday up to 40 hours/week). H&W monies are used to offset the employer’s cost of benefits the employee elects into and/or utilizes. Any remaining health and welfare monies after all applicable deductions would be cashed out to the employee on a 1 pay period lag.