In addition to meeting the necessary qualifications the selected candidate must be comfortable working in a dynamic environment. This position is based in Japan, primarily at a customer location aboard MCAS Iwakuni in support of a Base Operations & Support contract with the Department of Defense (DoD)/Navy- Marine Corps.

Performance Location: The individual filling this position will be supporting Amentum on a contract for the US Department of Defense and working at the Marine Corps Air Station, Iwakuni, Japan.

Working Environment: Non-Status of Forces Agreement (SOFA) assignment (SOFA dependents maintain their status).  Constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.  Contract on the last Option Year.

Work Schedule: This position works eight hours per day, five days per week minimum.  Traditional in-person attendance expectations (non-hybrid)

Position Responsibilities:

• Work independently and professionally with minimal supervision supporting the associated needs of Operations and O&M; Working Supervisor of assigned team members as tasks arise
• Responsible for administrative tasks from maintaining files to responding in an informed and timely fashion to contractual questions and RFIs, follow-up with appropriate parties as necessary.
• Assist the Program team members in collecting, tracking, storing, retrieving, and distributing of documents with the document control management system (DCMS).
• Writes and maintains document control procedures and participates in the development, improvement and roll-out of document control tools.
• Manages the routing, review, approval, distribution and archival of new and revised Deliverables.
• Develops and delivers training and/or site guidance on document and records management processes and roles.
• Appropriate sense of urgency when responding to internal and external customer requests.
• Maintain electronic and hard copy files and systems in compliance with U.S. Government and internal Amentum standards including the storage, retrieval, retention, and destruction.
• Monitor and track upcoming contractual actions and deadlines for Deliverables and completion of work tasks and as per requirements.
• Manage document lifecycle from creation to disposition, ensuring version control and integrity.
• Works directly with clients to create, revise, issue and track controlled documents to meet timelines.
• Audit documents regularly for quality and ensure compliance with procedures.
• Collect data and generate additional reports as needed.
• Understand and use contractual requirements and applicable standards in performance of duties.
• Assist in the preparation of templates / checklists based on contract and project requirements
• Ensure optimal use of resources in achieving Company and Program goals
• Performs other position related duties as assigned.

Minimum Acceptable Experience and Qualification Levels:

• Minimum 2 years of relevant work experience in document control from daily to annual frequencies.
• Minimum 2 years working within Microsoft SharePoint (O365).
• Minimum 2 years experience in in a USG contracting environment.

Expected Skills and Competencies:

• Must be comfortable typing (live meeting minutes), presenting, briefing and performing in a meeting environment as a representative of the BOSC to the USG, both military and civilian multi-cultural
• Proficiency in Microsoft Office to include Outlook, Word, Excel, PowerPoint
• Competency in Adobe or equivalent PDF software viewing, editing, converting, and creating PDFs
• Ability to analyze data, and generate meaningful reports
• Competency in IBM Maximo version 7.6 or later
• Knowledge of principles and processes involved in document control functions for USG Deliverables.
• Excellent oral and written communication skills with appropriate organizational and planning skills
• Possesses and demonstrates a positive focus on achieving outstanding customer satisfaction
• Work well as part of a team and independently, handling issues with tact and diplomacy.
• Good organizational, time management, and communication skills with the ability to exercise sound judgment and make independent decisions.
• Cross-cultural sensitivity with an international perspective.

Education:

• High school diploma or GED required at a minimum.

Language Requirements:

• Primary communication is in English both verbal and written
• Must have oral and written communication skills sufficient to effectively communicate with employees, management, and the client.

Professional Licenses & Certifications: N/A

Other Requirements:

• SOFA Dependents are required to obtain the approved “REQUEST TO ENGAGE IN COMMERCIAL ACTIVITIES OR PRIVATE EMPLOYMENT IN JAPAN” as per IIIMEF/MCIPAC MCBBO 5300.3 via Staff Judge Advocate at Marine Corps Air Station Iwakuni, Japan for DBIDS processing as a Contractor
• Candidate must possess a valid passport of home country with a minimum of 12 months remaining to expiration date, if not currently a resident of Japan
• Applicants in-country must hold their own visa sponsorship or residency if not an internal applicant.
• Company will assist applicant in obtaining access to customer work site, MCAS Iwakuni, Japan via DBIDS application.
• Applicant will be required to apply and be accepted for a DBIDS enrollment and identification issuance prior to employment for first workday, which will be categorized as “Foreign Gov Contr”; SOFA dependents will be required to hold Contractor Identification IAW Installation Access Control MCASO prior to employment for first workday.  Contractor identification is a requirement of employment.
• Position does not require the applicant to drive in the performance of work duties. 
• Transportation is not provided to locally hired personnel for the purpose of commuting to and from the workplace.  Non-locally hired are expected to obtain and maintain the legal ability to operate a Company provided vehicle both on and off the installation for the purpose of commute and/or on-site transportation.  Those unable to obtain and maintain the legal means to operate a motor vehicle in Japan or aboard the installation will be responsible for their own transportation for all purposes.
• All vehicle assignments, if applicable, are based on vehicle availability, position, work assignment and where the primary operator may live. Ride sharing on and off base to residences is applicable within the local area as may be necessary.

Must be able to obtain and maintain facility credentials/authorization.