Amentum is seeking highly motivated, self-starting office Administrative Support.  Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Ability to obtain and maintain a Top Secret-SCI clearance.

Responsibilities:

Acts as a liaison with other directorates/divisions/departments and sometimes outside agencies for the SES’s. Answers large volumes of incoming phone calls, often from senior individuals; screens these calls, as required. Coordinates calendar and schedules, sometimes for various individuals. Transcribes dictation into finished format or create a wide variety of documents (often complex) such as reports, letters, memoranda, interoffice communications, confidential reports, spreadsheets, presentations that require expert knowledge of several software programs; often composes first drafts of these documents, as required. Maintain databases of complex and confidential departmental information, as required. Collects, coordinates, and reviews briefs and correspondence external to the division for conformity to DoD policies and regulations. This entails minor editing, reviewing, and oversight of these briefs, as required. Collects and disseminates office policies ensuring established standards and procedures are followed. Reviews and analyzes incoming memorandums, submissions, and reports to determine their significance and prepare them for distribution. Analyzes administrative and operational functions; reviews policies and procedures systems for efficiency; implements appropriate changes and system improvements based on the analysis and reviews completed, when required. Collects and coordinates already developed materials and briefs from the Government and compiles this information into a final product for the Quarterly Business Newsletter. This entails minor editing, reviewing, and oversight of the newsletter, when required. Capable of explaining DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing superior oral and written communication skills. Assess the impact of implementation of new and amended laws, Executive Orders, DoD policy documents and requirements, or other entities as necessary to ensure senior leaders are aware of potential issues or changes.

• Records and file management
• Employee in- and out-processing
• Assist in managing DOD, DCSA, and local office policies and programs
• Correspondence drafting and routing
• Travel planning (Defense Travel System (DTS)
• Conference room coordination
• Office equipment and supply inventory maintenance
• Government timecard program (DAI) management
• Receipt and routing of office mail/correspondence
• Management of task management (CATMS) or Task Management Tracker (TMT) systems- Ensures that senior leaders are informed by reviewing and analyzing special reports and Agency Task Management system taskers. Summarizes information from these reports and taskers and identifies trends in these reports and taskers for the senior leaders.
• Assist in execution of office training program
• Responsible for inputting and managing data bases as directed
• Some locations may require local travel local travel within the U.S. (<5%)
• Working with teams and independently required

Requirements:

• Active TS-SCI Clearance required
• Personnel shall have a bachelor’s degree (at a minimum) and 3 years of relevant senior administrative and management support experience relating to the requirements of Task 3. (Substitution of a bachelor’s degree is allowable if the personnel have ten years of related work experience in addition to the three years of experience required for this category. For the substitution to be allowable, a total of 8 years of experience would be required to meet the minimum requirements for this category.)
• Superior oral and written communication skills, as well as a good command of the English language.
• High proficiency in Microsoft applications, particularly Word, Excel, and Outlook
• Organizational skills
• May be required to lift general office items (20-30lbs)
• Expected in office work five days a week with occasional telework that is dependent on the government’s needs.
• U.S. driver’s license and be capable of operating government vehicles.

Preferred:

• Familiarity with the Defense Travel System and timekeeping management programs a plus.
• DCSA and DoD work experience
• Knowledge of operating office equipment (fax, copy machine)

• Work Environment, Physical Demands, and Mental Demands:

This is an in-office position, with no unusual hazards, occasional lifting up to 20-30 lbs., constant sitting while using a computer, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities to communicate, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.

An Equal Opportunity Employer. PAE’s hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Compensation Details:

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview:

Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health, dental, and vision insurance

• Paid time off and holidays

• Retirement benefits (including 401(k) matching)

• Educational reimbursement

• Parental leave

• Employee stock purchase plan

• Tax-saving options

• Disability and life insurance

• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Original Posting:

Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed,  marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.