Job Summary

The Accounts Payables Associate will record invoices in Costpoint/internal database, perform data entry tasks, and provide scanning, filing and administrative support to the Accounts Payable department.

Principal Accountabilities

• Provide a variety of administrative and data entry services for the Accounts Payable department.
• Record invoices in Costpoint/internal database and perform data uploads for assigned wires.
• Coordinate with sites and project accounting groups to resolve queries that may arise during invoice recording.
• Review wires/invoices and allied tasks, as per daily planning.
• Assist with improving AP processes in all areas of assigned responsibilities and timely report any issues.
• Provide document management support to the department as required.
• Assist other team members as required.
• Perform any other relevant duties as assigned to the position by senior management.

Reporting Relationships

Title of Direct Report(s):  No direct reports

Title of Supervisor:  Varies by assignment

Knowledge & Skills

• Basic understanding of accounts payable functions, preferably in contracting environment.
• Experience in handling accounts payable in enterprise resource planning (ERP) environment.
• Demonstrated ability to record/upload supplier invoices with great speed and accuracy. 
• Extensive skill with using spreadsheet and data base applications.
• Good interpersonal and communication skills with the ability to communicate effectively with all levels throughout the organization
• Ability to organize and prioritize multiple work assignments and work well under pressure

Experience & Education

• Two (2) years of experience in accounting, preferably in handling accounts payable of large organization.
• High school degree or equivalent required. Associate’s degree in accounting preferred.

Physical Requirements/Working Environment

Typically works in normal office environment with controlled temperature and lighting conditions.

Travel

No travel required.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.