Job Summary

The Accounts Payables Associate will record invoices in Costpoint/internal database, perform data entry tasks, and provide scanning, filing and administrative support to the Accounts Payable department.

Principal Accountabilities

• Provide a variety of administrative and data entry services for the Accounts Payable department.
• Record invoices in Costpoint/internal database and perform data uploads for assigned wires.
• Coordinate with sites and project accounting groups to resolve queries that may arise during invoice recording.
• Review wires/invoices and allied tasks, as per daily planning.
• Assist with improving AP processes in all areas of assigned responsibilities and timely report any issues.
• Provide document management support to the department as required.
• Assist other team members as required.
• Perform any other relevant duties as assigned to the position by senior management.

Reporting Relationships

Title of Direct Report(s):  No direct reports

Title of Supervisor:  Varies by assignment

Knowledge & Skills

• Basic understanding of accounts payable functions, preferably in contracting environment.
• Experience in handling accounts payable in enterprise resource planning (ERP) environment.
• Demonstrated ability to record/upload supplier invoices with great speed and accuracy. 
• Extensive skill with using spreadsheet and data base applications.
• Good interpersonal and communication skills with the ability to communicate effectively with all levels throughout the organization
• Ability to organize and prioritize multiple work assignments and work well under pressure

Experience & Education

• Two (2) years of experience in accounting, preferably in handling accounts payable of large organization.
• High school degree or equivalent required. Associate’s degree in accounting preferred.