We’ll inspire and empower you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow. We offer an exciting range of opportunities to develop your career within a supportive and diverse team who always strive to do the right thing for our people, clients and communities.

People are our greatest asset, and we offer a competitive package to retain and attract the best talent.

In addition to the benefits you’d expect, UK employees also receive free single medical cover and digital GP service, family-friendly benefits such as enhanced parental leave pay and free membership of employee assistance and parental programmes, plus reimbursement towards relevant professional development and memberships. We also give back to our communities through our Collectively program which incorporates matched-funding, paid volunteering time and charitable donations.

Work-life balance and flexibility is a key focus area for us. We’re happy to discuss hybrid, part-time and flexible working hours, patterns and locations to suit you and our business.

About the Opportunity

Within our UK Real Estate Operations team (Facilities), we have an immediate requirement for a Facilities Manager for our London office. This role exposes you to the heart of the business, sitting at the forefront of our client-centric journey.

We are looking for a fun, caring, and passionate individual to manage the Facilities needs of the London office, which covers welcoming guests and new employees, through to full compliance requirements of the office and networking with the Facility Leads across our UK network and part of a global team. This role is based in our London Bridge office, with the requirement being in the office 5 days per week. key responsibilities will be:

• Partner with local office Operating Business leadership on office-related issues, and attend meetings as required.
• Manage office overhead budget and monitor the financial reports to ensure accuracy. Provide input to annual business planning as it relates to the local office. Ensure all required Real Estate Operations Finance reporting and reviews are completed. Timely communication on any significant variance to plan and necessary accruals or entries.
• Process invoices and charges related to local facility management, ensuring proper coding according to REO expenditure and capitalization guidelines. Generate purchase requests, approve invoices, or gather bids when needed for Facilities requirements or changes.
• Communicate with office staff regarding any facility-related issues or information, in line with any corporate or legal guidelines or direction.
• Serve as onsite contact for building management and local vendors or service providers as appropriate. Manage any landlord, maintenance, or janitorial issues. Respond to requests for service or repair.
• Manage reception, mail and courier services, and offsite archive storage, where applicable.
• Review and understand local office lease and its’ terms and requirements (treat as a confidential document). Ensure all Real Estate related documents (including any landlord notices) are submitted to Lease Database Team.
• Assist in new starter induction (orientation) related to Health, Safety, and Environmental requirements. Provide information on local office.
• Provide support for Human Resources where requested. Report terminated access status via JEEP tickets. May assist with collecting assets or paperwork for employee terminations.
• Support Health, Safety, and Environment with local office tasks including support for specific local plans. Assist with ergonomics requests, as needed.
• Assist Global Security & Resilience, including ensuring the security of the physical office space in accordance with security guidelines; ID badge creation and recovery, access card and visitor management, communication regarding emergencies, etc. Support local office Business Continuity Plan.
• Support office sustainability tasks and reporting, ensuring the generation of Office Sustainability Plan (and Office Environmental Action Plan, if applicable).
• Manage local offsite archiving (retrieval and collection) and destruction. Provide guidance to project managers on best practices for handling filing needs.
• Serve as onsite lead for physical changes within local office, completing tasks as part of facility project team. Coordinate furniture moves, reconfigurations, or installations as needed in partnership with Workplace team.
• Upkeep of all Facilities data for the local office in alignment with global requirements, including floor plans, health and safety information, office utilization, vendor performance, responses to team inquiries, Track Record, Work Location pages, space booking tools, etc.

Here's What You'll Need

Key attributes for the role include, but are not limited to:

• Good communication and interpersonal skills with stakeholders at all levels of the business
• Strong work ethic and proactivity, self-motivation, and initiative
• Ability to positively deal with unexpected change
• Work regime flexibility and accepting there are periods of increased working requirements
• Patience, positivity, and resilience
• Enjoys team camaraderie whilst also being able to work independently
• Proficiency in using office software (e.g., Microsoft Office) and other relevant technologies
• Accuracy and thoroughness in all tasks

Previous Facilities or similar experience is desirable, but not essential. All grades and technical and professional backgrounds are considered.

Our Culture

Our values stand on a foundation of safety, integrity, inclusion and diversity. We put people at the heart of our business, and we genuinely believe that we all succeed by supporting one another through our culture of caring. We value positive mental health and a sense of belonging for all employees.

We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. This is reflected in our wide range of Global Employee Networks centered on inclusion and diversity.

We partner with VERCIDA to help us attract and retain diverse talent. For greater online accessibility, please visit www.vercida.com to view and access our roles. As a Disability Confident employer, we will interview all disabled applicants who meet the minimum criteria for a vacancy. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team.