Program Description: Regional Disaster Response Program (RDAP)

Under the RDAP, Amentum will provide comprehensive solutions to build disaster management and disaster risk reduction capacity across 31 countries in Latin America and the Caribbean (LAC) including but not limited to program management, technical assistance, training, and disaster and complex emergency response through leading-edge logistical solutions.   

Amentum efforts will include multiple objectives. The first is to lead and coordinate humanitarian assistance responses to complex emergencies and natural disasters across the region by maintaining capacity to analyze emergency impacts, scale, and immediate humanitarian needs while maintaining capacity to deploy first-class trained and operationally ready disaster response staff in each country, procuring emergency response commodities and services, capturing lessons learned and developing and disseminating information related to disaster events and the United State Government’s disaster risk reduction programing. The second objective is to build capacity of national emergency management systems and other local or regional entities to mitigate, prepare, and respond to disasters by analyzing capacities and applying country-level strategic planning and technically innovative training. The third objective is to deliver an advanced disaster assistance program through highly qualified technical assistance that applies tailored approaches and best practices to implement effective and appropriate response support through a continual improvement model that draws on evidence-based data to guide decisions and activities.    

Job Title: Accountant 

The Accountant will support the program’s day-to-day accounting, financial documentation and compliance, and comprehensively manage the RDAPs finance operations to ensure implementation within the contractual budget. The accountant shall maintain financial records (that are compliance with local requirements and Amentum’s requirements), ensuring accuracy and compliance with accounting principles and tax laws, prepare financial statements, analyze financial data, and advise on financial matters. The accountant shall support reconciliation of bank statements, preparation/review of RDAP required filings, and conduct audits to ensure comprehensive documentation and compliance with Amentum, USG and FAR regulations. The Accountant shall also support the preparation of Amentum required financial reports (forecasts, workplan budgets, etc.), support all banking transactions, ensure timely reconciliation of accounts to minimize balances and liabilities and support in country financial close out. The accountant will report to the RDAP Financial Officer. The position will be based in San Jose, Costa Rica. 

Key Responsibilities:  

• Support the Financial Officer to track and maintain the financial files and administration of finance management for the PMO. 

• Prepare payment vouchers and other financial documents. 

• Ensure that all financial transactions are recorded accurately and promptly and correctly coded to the appropriate contract year, line item and general ledger account code. Ensure that all transactions contain clear descriptions that facilitate tracking back to the contract requirements. 

• Ensure compliance with the client’s and Amentum’s regulations on all financial, administrative, and procurement activities. 

• Prepare purchase requests and invoices as required for funding, emergency response, and standard operational program procurements and payments. 

• Ensure that all files are complete and have the required approvals for the corresponding transactions. 

• Handle day-to-day petty cash, bookkeeping, cash counts, cash and bank reconciliations, and financial activities. 

• Support all in country banking transactions and serve as a back-up bank signatory for the RDAP. 

• Manage all cash transactions, including issue, track and clear operational and travel advances. The reconciliation of advances must be in accordance with Amentum policies. 

• Support the RDAP staff with expense reports and other financial reporting and provide quality control to ensure costs have adequate back up and to ensure accurate coding of costs. 

• Ensures all back up verification is provided to substantiate expenditures (ie. for personnel/consultant expense reports processed through the local office or other costs). 

• Process bills and collect payments for staff personal expenses. 

• Coordinate and follow up with program staff regarding program Emergency Response and Training and Technical Assistance (T&TA) program payments. 

• Review budget components of T&TA services developed by the program staff. 

• Ensure copies of all financial records are made and forwarded to relevant staff. 

• Prepare financial reports as requested. 

• Support AP in the reconciliation of program bank account and financial records. 

• Provide financial inputs and updates, generate forecasts and other reports as required. 

• Use Amentum financial system to track and manage all financial transactions. 

• Perform frequent (at least monthly) checks to mitigate risk and proactively correct any errors and ensure accuracy and completeness of financial files. 

• Follows email maintenance requirements, communications, line reporting and timekeeping protocols, as established by Amentum, and abides by Amentum ethical code of conduct. Takes required trainings on time, as required by Amentum. 

• Carry out other duties and responsibilities as directed by supervisor.   

Qualifications: 

• Proficiency in Spanish and English Level 4 minimum required, Level 5 preferred. 

• Bachelor’s degree or higher in Finance or Accounting. 

• At least two years of work experience in accounting and finance, preferably with an International NGO or USG Contractor.  

• Able to quickly learn and use Amentum’s accounting systems and implement Amentum’s financial management policies. 

• Familiarity with Federal Acquisition Regulation (FAR) requirements and U.S. Government contracting a plus. 

• Demonstrated financial and accounting skills. 

• Excellent (written and verbal) communication and interpersonal skills. 

• Excellent organizational and detail-oriented skills. 

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) preferred.  

• Proficiency in accounting software and spreadsheets - Costpoint, Onpoint, or ERP system experience is highly desired.  

• Ethical conduct, including integrity, objectivity, confidentiality, and professional competence.  

• Experience performing financial checks and internal reviews/audits preferred. 

• Proven ability to work effectively independently and as part of a team. 

• Strong analytical and problem-solving skills.  

• Attention to detail and accuracy.