Program Description: Regional Disaster Response Program (RDAP)   

Under the RDAP, Amentum will provide comprehensive solutions to build disaster management and disaster risk reduction capacity across 31 countries in Latin America and the Caribbean (LAC) including but not limited to program management, technical assistance, training, and disaster and complex emergency response through leading-edge logistical solutions.   

Amentum efforts will include multiple objectives. The first is to lead and coordinate humanitarian assistance responses to complex emergencies and natural disasters across the region by maintaining capacity to analyze emergency impacts, scale, and immediate humanitarian needs while maintaining capacity to deploy first-class trained and operationally ready disaster response staff in each country, procuring emergency response commodities and services, capturing lessons learned and developing and disseminating information related to disaster events and the United States Government disaster risk reduction programing. The second objective is to build capacity of national emergency management systems and other local or regional entities to mitigate, prepare, and respond to disasters by analyzing capacities and applying country-level strategic planning and technically innovative training. The third objective is to deliver an advanced disaster assistance program through highly qualified technical assistance that applies tailored approaches and best practices to implement effective and appropriate response support through a continual improvement model that draws on evidence-based data to guide decisions and activities.     

Job Title: Financial Officer 

The Financial Officer will be responsible for the program’s day-to-day accounting, overseeing finance and accounting systems, preparing financial documents/budgets, reviewing budget and expenses for financial compliance and supervising all finance operations. The Financial Officer will be responsible with utilizing Amentum’s approved software, leading forecasting, reconciliation, preparing financial reports and comprehensively spearheading all financial functions for the RDAP.  This role is responsible for complying with Amentum, USG and FAR regulations. The Financial Officer will report to the RDAP Deputy Chief of Party (DCOP). The position will be based in San Jose, Costa Rica. 

Key Responsibilities:  

• Responsible for all financial management, accounting, procedures, compliance, and reporting 

• Handle day-to-day petty cash, bookkeeping, cash counts, cash and bank reconciliations, and financial activities. 

• Support all in country banking transactions and serve as a bank signatory for RDAP. 

• Manage all cash transactions, including issue, track and clear operational and travel advances. 

• Manage office cash flow and timely replenishment of cash accounts. 

• Prepare payment vouchers and other financial documents. 

• Ensure that all financial transactions are recorded accurately and promptly. 

• Ensure compliance with the client’s and Amentum’s regulations on all financial, administrative, and procurement activities. 

• Prepares annual program budgets for RDAP workplans and/or other required deliverables that contain financial information. 

• Ensures all back up verification is provided to substantiate expenditures (for personnel/consultant expense reports processed through the local office or other costs). 

• Prepare purchase requests and invoices as required for funding, emergency response, and standard operational program procurements and payments. 

• Maintain a database of vouchers, bank payment instructions and purchase orders. 

• Process bills and collect payments for staff personal expenses. 

• Coordinate and follow up with program staff regarding program ER and T&TA program payments. 

• Oversee finance and accounting systems and reviews procurements and resulting subcontracts and purchase orders for financial compliance 

• Review budget components of T&TA services developed by the program staff. 

• Ensure copies of all financial records are made and forwarded to relevant staff. 

• Prepare and submit monthly and/or quarterly fund requests for local bank accounts. 

• Prepare financial reports as requested. 

• Leads tracking and maintenance of the financial files and administration of finance management for the PMO. Maintain finance and HR filing systems and ensure regular backup of financial and personnel records. 

• Support AP in the reconciliation of program bank account and financial records. 

• Lead finance team, providing supervision, coaching, mentorship and training and timely feedback to financial staff while creating a positive and motivating work environment.  

• Track PMO and field consultant accruals and expenditures against budget cost categories to ensure no cost overrun; track obligations; prepare realignments between budget line and cost categories, as needed; prepare monthly invoices; and flag any questionable costs.  

• Liaise with Amentum’s finance team to provide financial inputs and updates, generate forecasts and other reports as required. 

• Performs financial desk audits and spot checks to ensure full compliance with regulatory requirements. 

• Work with local payroll firm as required to verify information and ensure compliance with Costa Rican requirements. 

• Addresses any personnel concerns promptly with the support of the supervisor and HR. 

• Follows email maintenance requirements, communications, line reporting and timekeeping protocols, as established by Amentum, and abides by Amentum ethical code of conduct. Takes required trainings on time, as required by Amentum. 

• Carry out other duties and responsibilities as directed by supervisor.   

Qualifications: 

• Proficiency in Spanish and English Level 4 minimum required, Level 5 preferred. 

• Bachelor’s degree or higher in Finance or Accounting. 

• At least three years of work experience in accounting and finance, preferably with an International NGO or USG Contractor.  

• Familiarity with Federal Acquisition Regulation (FAR) requirements and U.S. Government contracting a plus. 

• Demonstrated financial and accounting skills. 

• Proficiency in accounting software and spreadsheets - Costpoint, Onpoint, or ERP system experience is highly desired.  

• Ethical conduct, including integrity, objectivity, confidentiality, and professional competence.  

• Experience performing financial checks and internal reviews/audits preferred. 

• Proven ability to work effectively independently and as part of a team. 

• Excellent (written and verbal) communication and interpersonal skills. 

• Excellent organizational and detail-oriented skills. 

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) preferred. 

• Costpoint, Onpoint or ERP system experience is highly desired  

• Proven ability to work effectively as a team member.